FOAM Meeting 23 Sept 2010

Anchorage Hotel

Present

Graham Mowatt

Brad Butler

Jeremy Bell

Hugh Moore

Sid James

Notes

SARRC

Decision was made in principle to get SARRC involved in running the event on the day and providing them with an event under their name here on the coast.

Information required from SARRC

Discount for their members?

Whose insurance – It was decided that FOAM needs its own insurance anyway

Equipment and service to be provided by SARRC? They have suggested a Race Director and Electronic timing

What would the cost be to FOAM

Who would collect entries? We would suggest that SARRC collecting entries might be best option.

Entry Fees

Same as Last Year

Adult   10 online entry, 15 on day, 20 for all 3 online

Child 7, 10, 15

All entries prior to the day will be online

All entries on day will be 15 and use home printed entry forms

Age Categories same

Sponsors

GM has spoken to Power Bar- will provide arch and product

HM – NAB, will provide same as last year

GM to approach – Brookes, Southern Foods, Mega Health same as last year

Prizes

It was decided to approach local businesses for vouchers towards prizes to encourage visitors to use local facilities, ie Hotels, restaurants, cafes, holiday Park, etc

Insurance

BB to organize, we are covered for first event

Council Grant

JB + BB to arrange entry for Council Grant towards insurance if possible.

Advertising and Marketing

BB to again look into Power FM radio

GM to arrange 3 x 1m x 3m Banners

GM to arrange A1 + A3 Posters

JB - Times – 1 x Advert 2 weeks before each race

GM Entry Form/Flyer, A5 – take form of Advertising flying explaining how to enter

GM - Web

Next Meeting

1 Month = AGM

once have feedback from SARRC

New Committee to be decided

Please address nominations to Graham Mowatt